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Bankruptcy Legal Administrative Assistant

Wilmington

Are you looking for a meaningful legal administrative career? Are you willing to learn and grow? We are willing to train! Young Conaway Stargatt & Taylor, second largest law firm in Delaware with its headquarters in the heart of Wilmington on Rodney Square is seeking driven and motivated team players to join our busy, dynamic and expanding Bankruptcy section.

The ideal candidate will be able to work in a fast-paced environment and under pressure; and have the ability to exercise good judgment in a variety of situations. You will work independently and on a team on a variety projects and assignments.

You will support and report to a group of partners and associates in the firm’s largest and busiest section.

This is a non-exempt position on a hybrid work policy. Hours: 9:00 AM – 5:30 PM, Monday-Friday, with one hour for lunch.

Essential Functions of an LAA

  • Accurately and thoroughly typing and proofreading legal documents, memoranda, correspondence and forms
  • Maintaining Attorney filing system preferences and the firm’s digital records process
  • Handling telephone calls and messages in professional, prompt and proficient manner and  exercising good judgment
  • Developing knowledge of each job assignment, required procedures, legal terminology and court filing procedures within each section and attorney group
  • Developing proficiency with office and section specific applications
  • Developing knowledge of file opening and closing procedures including conflict searches
  • Attending classes or seminars regularly to improve knowledge and skill level
  • Using time constructively, planning and prioritizing workload and meeting deadlines
  • Working and interacting effectively and professionally with attorneys/supervisors, clients, outside counsel and other staff members
  • Interpreting and responding to situations, problems and procedures using sound judgment; keeping attorneys/supervisors informed of any issues or questions as needed
  • Creating letters and documents with minimal supervision utilizing effective verbal and written communication skills
  • Adjusting to changing conditions, workload, procedures and duties

Daily responsibilities may include but are not limited to:

  • Handling client billing and maintaining records of billing guidelines, balances, and deadlines
  • Enter attorneys’ time
  • Make hotel and flight reservations
  • Reserve conference rooms and make arrangements for the visitors, including ordering meals
  • File attorneys’ emails in the Document Management System (DMS)
  • Make copies; put together binders
  • Create Cash Disbursement Requests (CDRs)
  • Maintain critical dates calendar
  • Create shells for documents

Requirements:

  • Demonstrated ability to communicate clearly and effectively, in writing and verbally
  • Excellent technology skills and aptitude; strong typing and proofreading skills
  • Previous administrative experience preferred
  • Superior attention to detail and organizational skills
  • Proven ability to work in a fast-paced environment; multi-task and meet multiple, overlapping deadlines
  • Demonstrated ability to work as part of a team, as well as independently; team player attitude is a must
  • Self-starter and motivated; flexible and dependable

At Young Conaway, you will find a beautiful facility and a dynamic and friendly professional environment with ample opportunity for experience, development and growth.

We offer competitive compensation commensurate with skill level and experience; excellent comprehensive benefits package, including immediate coverage under our medical, dental and vision plans, parking/commuting allowance, 401K plan and generous paid time off.

To apply for the position, please submit your resume and your salary expectations (required) to [email protected].

EEO Employer

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Legal Counsel Director of Risk Management

Wilmington

Have you been thinking of transitioning from an actively practicing attorney and being concerned about business development and billable hours to an administrative role that would still permit you to do what you love most? Look no further!

Young Conaway Stargatt & Taylor is seeking a Legal Counsel Director of Risk Management to manage a variety of programs and systems to prevent and mitigate the firm’s operational risks, including New Business Intake, Conflicts of Interest, Information Governance and Data Protection, Insurance and assisting the firm’s General Counsel.

A Legal Counsel Director of Risk Management is responsible for ensuring the safety and security of all the people, assets, and processes across the organization; facilitates risk management programs to mitigate risks that may affect the organization's reputation and stability; and identifies, assesses and makes recommendations that will manage and mitigate the firm’s operational risks. The Legal Counsel Director of Risk Management serves as an Assistant to General Counsel; manages the firm’s New Business Intake (NBI) and Conflicts of Interest (COI) processes; oversees Information Governance and Data Protection (IGDP) and Insurance programs; and is responsible for reviewing and analyzing potential conflicts for new business and attorney hiring. The Legal Counsel Director of Risk Management is an active member of the Administrative Team.

This is an exempt, full-time position reporting to the Chief Operating Officer and General Counsel.

Responsibilities include but are not limited to:

I. Management of New Business Intake (NBI) Process and System

  • NBI software management
    • Maintain and update conflicts and NBI software
    • Train and arrange for training of NBI staff and firm attorneys and staff on software usage
    • Manage data tables in software (currently Intapp Open) to assure accuracy and integrity
  • NBI department staff and budget management
  • NBI system management
    • Create, update, and engage in constant system improvement of systems affected by NBI process
    • Manage system of conflicts and NBI requests response and processing

II. Conflicts of Interest

  • Conflict of interest expertise and management
    • Stay informed and up-to-date on the law of ethical, business, and other conflicts of interest that affect legal representation
    • Advise and counsel firm attorneys on law of conflicts of interest
    • Facilitate disagreements or disputes on or in areas of conflicts of interest
    • Review and analyze lateral and contract attorney prior work history conflicts reports
    • Assist in clearing attorney candidates
    • Assist in implementing ethical walls when deemed appropriate
  • Facilitate Conflicts of Interest Committee
    • Arrange for periodic meetings of partners on committee
    • Advise and seek advice from committee members on notable and timely conflicts topics of concern at the firm and in the law generally

III. Information Governance and Data Protection (IGDP)

  • IGDP committee facilitation and coordination
    • Call and facilitate meetings, set agendas based on current topics of concern in IG or DP; take and maintain meeting minutes
    • Maintain IGDP common collaboration site
  • Security Awareness Program (SAP) management and facilitation
    • Manage Security Awareness training program for new and current personnel
    • Conduct on-boarding security training for new staff and attorneys
    • Conduct periodic testing of personnel for compliance with security protocols (avoidance of phishing and other email-based threats)
    • Manage branded system of SAP
    • Work with Records Manager to manage firm-wide security awareness program
    • Respond to security inquiries
    • Broadcast announcements as needed on emergent data or email security issues
  • Ethical Wall Management
    • Work with Records Manager to manage and stay up to date on software to impose and lift access security (“ethical walls”) to electronically stored information (ESI) worksites and document management system
  • ESI data monitoring
    • Work with Records Manager to monitor ongoing access to ESI in document management system specifically for apparent inappropriate access or to monitor attorneys who will be soon leaving the firm for inadvertent or purposeful misappropriation of data (documents, files, etc.)
  • eDiscovery matter information provided to eDiscovery Manager monthly

IV. Providing Assistance to General Counsel

  • Contract review and drafting
  • Review and counsel on “outside counsel guidelines” and other client-provided or required contract provisions
  • Counsel on general contracts for administrative staff and firm attorneys
  • Assist attorneys in reviewing and drafting engagement letters and specific provisions thereof
  • Maintain indexed archive of all conflict waivers and engagement letters and contracts
  • Due diligence questionnaires: review, coordination of response, and submission
  • Statutes of limitations (SOL) monitoring: maintain database and process to review SOL for tort practices and provide monthly report to Personal Injury Section
  • Assist on various tasks and research as assigned

V. Insurance Program

  • Insurance coverage oversight: continual, ongoing review of sufficiency and types of coverage for firm
  • Insurance coverage management: first point of contact with broker and carriers on general matters
  • Insurance coverage annual renewal process: obtain coverage quotes, compile necessary information and complete variety of insurance applications and renewal questionnaires
  • Insurance claim management: assist GC as assigned
  • Certificates of Insurance: manage the provision and receipt of required certificates of various insurance coverages

Requirements:

  • Law degree from an accredited law school
  • Delaware State Bar membership is desirable
  • Experience in conflicts clearance in a large law firm and using internal conflicts database software (IntApp Open) is desirable, but not required
  • Demonstrated risk management mindset; proven ability to exercise discretion and good judgment
  • Knowledge of the ABA and DE rules of professional responsibility, specifically relating to conflicts of interest preferred
  • Proficiency using a variety of online research tools and other business/financial resources
  • Supervisory and training experience preferred
  • Keen attention to detail
  • Advanced oral and written communication skills, including the ability to prepare, understand, analyze, interpret complex reports and to communicate effectively with the firm’s attorneys regarding conflict of interest issues
  • Strong interpersonal and organizational skills and ability to work productively with firm personnel at all levels; effective customer service skills
  • Strong technology skills; proficiency in the use of Microsoft Office Suite
  • Ability to research specific jurisdiction rules as they relate to conflict of interest issues
  • Flexibility as priorities/tasks change; availability to work before or after standard work hours as necessary to meet job demands and firm needs
  • Prior experience with law firm applications such as LegalKey, 3E, iManage, FileSite, Accuroute, Equitrac is desirable, but not required
  • Ability to work as part of a team and independently
  • Strong analytical and problem-solving skills

At Young Conaway, you will find a beautiful facility in the heart of Rodney Square and a dynamic and friendly professional environment with ample opportunity for experience, development and growth.

We offer competitive compensation commensurate with skill level and experience; excellent comprehensive benefits package, including immediate coverage under our medical, dental & vision plans, parking/commuting allowance, 401K plan and generous paid time off; and exceptional opportunities for training, experience and growth.

To apply for the position, please submit your resume and cover letter with your salary expectations (required) to [email protected].

EEO Employer

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Intellectual Property Associates

Wilmington

Young Conaway is seeking mid-level associates to join its expanding intellectual property litigation practice.

Associates will provide a broad range of intellectual property and trademark enforcement services to national and international corporate clients before Delaware’s federal and state courts.  Ideal candidates should have experience in all phases of litigation including motion practice, oral advocacy and eDiscovery.  Candidates do not need to be patent bar eligible, but should have a demonstrated interest in intellectual property litigation.  Delaware bar admission is preferred, but candidates willing to take the Delaware Bar Exam will also be considered.
Interested candidates should submit their cover letter, resume, law school and undergraduate transcripts, and writing sample to Stacey Funk, Legal Recruiting Coordinator, at [email protected]

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Business Transactions Associates

Wilmington

Young Conaway is seeking mid-level to senior level associates to join its expanding business planning and tax practice. 

Associates will work on a wide variety of complex and challenging matters for local, national, and international clients.  Ideal candidates should have experience in negotiating and documenting merger and sale transactions, complex financial arrangements, entity organizational documents (including limited liability company agreements and stockholders agreements), and general business contracts.  Delaware bar admission is preferred, but candidates willing to take the Delaware Bar Exam will also be considered.

Interested candidates should submit their cover letter, resume, law school and undergraduate transcripts, and writing sample to Stacey Funk, Legal Recruiting Coordinator, at [email protected].

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Corporate Litigation and Counseling Associate

Wilmington

Young Conaway is seeking a mid-level associate to join its expanding corporate litigation and counseling practice.

Associates will work on a wide variety of complex and challenging matters including M&A litigation, derivative suits, control disputes, alternative entity disputes, and proceedings brought pursuant to Delaware statutory provisions, primarily in the Court of Chancery, but also in other Delaware state and federal courts. Ideal candidates should have experience in all phases of litigation including motion practice, oral advocacy and eDiscovery. Delaware bar admission is preferred, but candidates willing to take the Delaware Bar Exam will also be considered.

Interested candidates should submit their cover letter, resume, law school and undergraduate transcripts, and writing sample to Stacey Funk, Legal Recruiting Coordinator, at [email protected].

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Commercial Litigation Paralegal (Part-Time)

Wilmington

Young Conaway Stargatt & Taylor is seeking motivated and experienced candidates with strong technology aptitude and an interest in technology and litigation to fill a part-time Litigation Paralegal or Legal Assistant position in our Commercial Litigation section.  The schedule for this position is Monday through Friday, 3:00 or 4:00 pm-7:00 pm, for a total of 15-20 hours per week.  The position has opportunity for substantial growth.

Qualified candidates will have strong technology aptitude and skills, proficiency (or aptitude to gain proficiency) with court filings (especially through PACER), MS Office Suite – Word, PowerPoint and Outlook; will be highly motivated, organized, dependable and have excellent attention to detail; will possess demonstrated ability to meet deadlines, communicate clearly in writing and verbally, and work both independently and as part of a team. 

Additional requirements for the position are as follows:

  • Bachelor’s degree (for a title of Paralegal) or Associate’s degree (for a title of Legal Assistant). Alternatively, must be on a path to a degree in college;
  • Previous litigation experience strongly preferred;
  • Excellent technology skills and aptitude;
  • Motivated self-starter, with ability to work independently and as part of a team;
  • Superior attention to detail and proofreading skills, organizational skills and good judgment;
  • Demonstrated ability to communicate clearly and effectively, verbally and in writing;
  • Demonstrated ability to work efficiently in a fast-paced environment to meet deadlines;
  • Availability for overtime after hours and weekends to meet case demands;
  • Ability to learn quickly and eagerly.

We provide competitive pay and a professional environment with numerous opportunities for experience and growth. 

To be considered, please e-mail your resume and salary requirements (required) to [email protected]

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